For many Shopify store owners, creating invoices is a daily chore that takes hours. Manually entering each order into Moneybird is not only time-consuming but also error-prone. In this guide, we explain how you can fully automate this process.
Why automatically create invoices?
Dutch law requires businesses to issue an invoice for every commercial transaction. For Shopify stores, this means every order requires an invoice. As your store grows, this can quickly add up to dozens of invoices per day.
Manually creating invoices takes an average of 3-5 minutes per invoice. With 20 orders per day, you're spending more than an hour daily on pure administration — time better spent growing your business.
How does automatic invoicing from Shopify work?
MoneybirdSync connects your Shopify store directly to Moneybird via the official APIs. As soon as an order comes in:
- Shopify sends a webhook notification to MoneybirdSync
- MoneybirdSync processes the order data and finds or creates the contact in Moneybird
- A sales invoice is automatically created with all the correct information
- The payment is registered if the order is already paid
- Optionally: the invoice is automatically emailed to the customer
Configuration options
MoneybirdSync is extensively configurable so invoices are created exactly the way you want:
- Invoice template: Choose which Moneybird invoice template is used
- VAT rates: Set the correct VAT rate per product type
- Ledger accounts: Link products to the correct ledger account
- Invoice moment: On payment, on order, or at another moment
- Auto-send: Send invoices directly to customers
- Invoice rules per tag: Use different settings for B2B or specific product categories
What happens with returns?
Returns are also processed automatically. When an order is cancelled or refunded in Shopify, MoneybirdSync automatically creates a credit note in Moneybird. This keeps your administration completely balanced without any manual work.
Set up in 10 minutes
The beauty of MoneybirdSync is how simple the setup is. You don't need any technical knowledge. Within 10 minutes the connection is active and your Shopify invoices are automatically created in Moneybird.
